Presenters Webinar

So, your Abstract was selected for presentation at WICC 2019, Congratulations!

To ensure we have time for everyone’s abstract, the WICC 2019 Executive Committee is asking you to follow the procedures outlined in the “Presenter Information Webinar” video below. We ask you to please watch the video and follow the required guidelines to ensure you have adequate time for your presentation. The conference must stay on a strict schedule and if you go over your time slot, your presentation may be in jeopardy of being cut off, so please follow the guidelines in the video.

PRESENTATION GUIDELINE SUMMARY:

  • Length: 20 minutes
  • Format: 15 Minutes Presentation + 5 Minutes Question Period
  • Recommendation: It is recommended presentations do not exceed 10 slides

OTHER ORAL PRESENTATION TIPS:
• Do not start your presentation with an apology. Many speakers do this even though it is not necessary, and can often reduce the audience‟s trust in your expertise.
• Regulate your voice. Modulate your speech to keep what you are saying interesting. There is nothing harder to stay awake through a monotone voice, especially if the room is warm. Also, make sure to project; someone who mumbles, or periodically uses words such as „um‟ is not only difficult to listen to and understand, but the person will be unable to convey confidence in their argument.
• Control your body. Try not to play with paper or a pen while you are speaking. These actions tend to distract the audience from your words, and you will be prone to dropping them – somewhat embarrassing. Feel free to walk around the stage during your presentation, and to be active in your body language. Exude confidence and excitement for your topic. Try to avoid crossed legs, or fidgeting, as such actions can convey nervousness or anxiety to the audience, and serve as a distraction to your information. Just be yourself; a conference is not the time to try and be something you are not.
• Maintain eye contact with the entire audience. By making eye contact with the people in all sections of the audience you show that you are relaxed and confident in communicating your research, and it will serve to hold the audience’s attention. This is somewhat difficult if you decide to read your paper, but even then you should take the time to glace up and look around the room. Also, do not forget to look over at the session chair from time to time since she/he will signal you when your speaking time is almost over.
• Relax and have fun with the presentation. If you are enthused and excited about being there and about your work, the audience will be as well.
• If you are having fun, so will everyone else. If you have practiced your paper, and have written it for clarity, ease of understanding, and for an oral presentation you should be fine. There will be no misunderstanding of terminology or argument, the importance of your work will be conveyed, your research findings will be clearly and convincingly argued, and the audience will not become lost along the way. The presentation will be great.

POSTER PRESENTATION TIPS:
• Do not include all of your research information. Posters offer a limited amount of space with which to convey the important aspects of your research. You should include:
– Project title
– Research problem faced, or the main points, and why your research is important.
– Research methodologies/methods
– The experiment
– Findings
• The material included should allow the audience to easily understand all of this information, so, depending on the poster size, it should include three to four pages of text along with a few diagrams or images which will help to illustrate the research. The figure captions can also substitute for some of the text and should be self-contained.
• Most of the text should be in point form. A viewer does not want to spend a large amount of time reading paragraphs, so the information should be made available in the most easily digested format available.
• The figures should illustrate a single point, and be easily understood/read.
• More complicated information on the research, which includes equations, formulae, or calculations, can be printed off and made available to audience members who are interested in further information. Do not include overly detailed or complex information such as lengthy statistics or numerical data on your poster as it adds clutter, and it tends to cause confusion or boredom for the viewers who do not share your interests or expertise. If someone is interested in seeing the specific data collected you can arrange to meet the person later, or you can bring your information with you and have it on hand for such instances.
• Feel free to include humor in your poster, in good taste of course, as this will also increase readability and the viewers‟ information retention.
• Make sure to proofread!

POSTER CONSTRUCTION TIPS:
• Again, start early and keep everything legible. The text, captions, graphs, charts, or diagrams should be easily read from about two meters away. Colour can enhance clarity, specifically of the figures, but make sure each color is strong and easily differentiated from the others used.
• Depending on how you are able to transport your poster, you may want to design it so it is easily broken down and reassembled at the conference site.
– Using colorful paper, or mounting your information on Bristol board, will increase its attractiveness to the audience.
– When mounting the information, be sure to do so with glue which does not wrinkle the paper. Photo glue can be good for this, and it is strong enough for the job. Do not use tape as this appears very unprofessional and hap-hazard.
• However, with today’s printer and computer technologies, many presenters are opting to have their posters professionally plotted on large printers. While this can be the more expensive option, it does produce a final product which looks clear and polished. It negates any possibility of having your poster appear as if it was thrown together at the last minute.
• Make sure to have a large and explanatory title, and include your name and academic affiliation. Including a photograph of yourself or the research team, is an option for gaining audience interest.